Indiana Digital Library Advisory Committee Minutes

April 25, 2022 2 PM ET (Draft)

  1. Call the meeting to order and introductions
    • Attendees
      1. Julie Elmore – Oakland City–Columbia Township Public Library
      2. Hayley Daniels – Bicknell-Vigo Township Public Library
      3. Emma Richey – Eckhart Public Library
      4. Tyler Munn – Bartholomew Public Library
      5. Christine Burroughs – Tippecanoe County Public Library
      6. Abby Johnson – New Albany-Floyd County Library
      7. Matthew Stevenson – Plainfield-Guilford Township Public Library
      8. Nick Stephen – Garrett Public Library
      9. Jesse Butz – Porter County Public Library
      10. Stephanie Murphy – New Carlisle-Olive Township Public Library
      11. Mackenzie Ledley – Pulaski County Public Library
      12. Jacob Speer – Indiana State Library
      13. Ruth Frasur – Indiana State Library

Committee Organizational Discussion:

  1. Definition of the scope of authority of the IDL oversight committee
    • Meet minimum of two times a year
    • Receive reports from ISL, CMT, and Overdrive
    • Receive complaints from IDL members
    • Officers to include president, vice president.
      • Form will be sent to solicit nominations.
    • Vote to occur at August meeting
  2. Committee member term lengths and election schedules
    • Proposed Schedule
  3. Public repository of IDL information
    • Possible way to provide more flexible gathering of information related to governance, FAQs, and more.
    • Would require development and maintence
  4. Content Management Team responsibility for reporting to IDL advisory committee

Discussion regarding the operation of the consortium: 

  1. Content Access Levels – ability to have a consortium log-in to set content access levels.  Currently can fix advantage content access levels, but not consortium items.  (For example, ability to block items from Youth Digital cards)
    • General consensus is that limiting consortium items is not desirable.  
    • SORA (Public Library Connect) could accommodate this.  SORA would not have access to consortium items and would be restricted to Advantage titles.
  2. Unweeding – ability to unweed titles on own.  Not being able to do so creates patron request delays and issues.
    • Table until next meeting.
  3. Check-out periods – standardized default loan period to 21 days instead of 14 days
    • General consensus is that maintaining eBooks at a default of 14 days with the option to select 21 days is preferable.
  4. User data, including email address, “Street Date”, and library card numbers visible in reporting
    • General consensus is that showing a patron barcode is sufficient to fulfill the needs of the membership.
    • Email address represents unnecessary information for inconsistent results.
    • Stephanie Murphy has changed settings to represent the general consensus.
  5. Set next meeting date
    • Suggested for first two weeks of August
      • Doodle Poll for August
    • January Annual Meeting
      • Date to be established at August meeting
  6. Stephanie Murphy reported that hold wait times for IDDC members are down from 33 to 22 days.
  7. Adjourn